April 4, 2016 - Regular Monthly Meeting

The Regular Monthly Meeting of the Montour Township Board of Supervisors was called to order on April 14, 2016 at 7:30 p.m., by Chairman Joseph Mullen.  All members were present.

 

The Pledge of Allegiance was recited.

A Moment of Silence was observed.

 

PUBLIC COMMENT:

George Welliver, Welliver Drive, asked if there are plans to do repairs on Welliver Drive.  Mike Hinkle, Road Forman, said he would look at the road and see if there was anything that can be done at this time. 

Richard Vanderpool asked if the Township had an ordinance or regulation regarding restraining of dogs.  He had an incident recently with his daughter and grandchildren and approaching barking dogs. 

Chief Eckart responded that the State has a leash law.  The local Police cannot enforce the dog laws, the Dog Warden, John Grahm out of Millville, must be called.

Mr. Vanderpool asked if we could adopt our own local ordinance.  Solicitor Roberts stated that he would have to look into the State statute to see if it would be permissible to adopt an ordinance.  This would be under the Code Enforcement Officers duty.

 

MINUTES:

A MOTION was made, by Ms. Ebright, seconded by Mr. Bennett, to approve the Minutes of the Regular Monthly Meeting of March 10, 2016.  Motion carried.

                                                           

BILLS DUE FOR PAYMENT:

A MOTION was made by Mr. Bennett, seconded by Ms. Ebright, to approve bills to be paid from the General Fund in the amount of $36,871.91. Motion carried.

A MOTION was made by Ms. Ebright, seconded by Mr. Bennett, to approve bills to be paid from the Special Police Fund in the amount of $1,165.72. Motion carried.

A MOTION was made by Mr. Bennett, seconded by Mr. Mullen, to approve bills to be paid from the Highway Fund in the amount of $3,752.67. Motion carried.

A MOTION was made by Ms. Ebright, seconded by Mr. Mullen, to approve bills to be paid from the Sewer Fund in the amount of $11,332.40.  Motion carried.

A MOTION was made by Mr. Bennett, seconded by Ms. Ebright, to approve bills to be paid from the Debit Card Account for the month of February in the amount of $912.75.  Motion carried.

A MOTION was made by Ms. Ebright seconded by Mr. Mullen, to approve bills to be paid from the Fire Tax Account in the amount of $4,555.00.  Motion carried.

 

A MOTION was made by Ms. Ebright, seconded by Mr. Bennett, to ratify General Fund check # 11829 for $366.73 and check # 11830 for $26.00.  Motion carried.

 

ROAD PROJECT BID OPENING:

 

CONTRACTOR

 

BID PROPOSAL

 

 

 

 

 

PAVING (Cross Rd)

 

 

 

HRI Inc.

 

$86,078.60

 

New Enterprise Stone & Lime Co

 

$69,338.00

 

Robert C Young

 

$75,122.00

 

Barletta

 

$75,344.40

 

Sokol Inc.

 

$78,668.00

 

Don E Bower

 

$79,027.29

 

 

 

 

 

RECLAMATION

 

 

 

E J Breneman

Base

$60,792.85

 

 

Base + 1

$56,824.45

 

 

Base + 2

$104,013.80

 

 

Base + 3

$119,243.80

 

 

 

 

 

Midland Asphalt

Base

$86,024.80

 

 

Base + 1

$73,483.40

 

 

Base + 2

$89,351.40

 

 

Base + 3

$11,980.00

Bid was for Cross Rd only

 

 

 

 

Recon Construction

Base

$64,382.28

 

 

Base + 1

$68,100.89

 

 

Base + 2

$82,407.28

 

 

Base + 3

$95,716.96

 

 

 

 

 

AGGREGATE

 

 

 

Hanson Aggregate

 

$55,545.25

 

Sokol Quarries

 

$72,079.65

 

 

 

 

 

SEAL COAT

 

 

 

Hammaker East

Base

$66,902.08

 

 

Base + 1

$68,335.53

 

 

Base + 2

$87,297.71

 

 

 

 

 

Midland Asphalt

Base

$70,345.20

 

 

Base + 1

$75,979.68

 

 

Base + 2

$96,129.76

 

Due to the complexities of the bids and bid levels, a discussion was held regarding postponing awarding the bids.

A Motion was made by Mr. Mullen, seconded by Ms. Ebright, to table the bid tabulation.  Motion carried.

 

OLD BUSINESS:

 

PUBLIC SEWER:

STP OPERATOR’S REPORT:

John Bauer, Sewer Treatment Plant Operator, reported that there was nothing new to report.  He will probably start on getting the drop box sandblasted before the next inspections.

 

KURIAN SEWER HOOK UP:

Max Stoner, Township Engineer, reported that Mr. Kurian is getting prices for a low pressure system to go along the north side of Rt 11 and tying back into the Quarry Drive Pump station.

 

SEWER COLLECTIONS:

Mr. Mullen mentioned that we will be getting the delinquent account information to Remit by Monday. 

Mr. Mullen also mentioned that in speaking to the Remit agent, they recommend that collections begin after 2 (two) months of delinquency. 

A MOTION was made by Mr. Mullen, seconded by Mr. Bennett, to change the billing process so after 2 (two) months overdue, bills will be sent to collection agency.  Motion Carried.

There was much discussion on this matter.

 

BUDGET VS. ACTUAL EXPENSES AND REVENUE UPDATE:

Ms. Ebright reported on the Townships financials.  Everything is doing well.

Taxes are starting to come in.  Ms. Ebright reported on a good note, the expense for snow removal with this year’s budget so far is only $1,629. 

 

SEWER CD RENEWAL:

Theresa Hampton, Township Secretary, mentioned that the Sewer Fund CD is up for renewal.

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright, to roll over the Sewer Fund CD for another 6 months.  Motion carried. 

 

QUICKBOOKS CLASS:

It was mentioned that Danielle Berkes, Township Clerk, would like to attend a QuickBooks class through Fred Pryor Seminars at a cost of $99. 

A MOTION was made by Ms. Ebright, seconded by, Mr. Bennett to send Danielle Berkes to the QuickBooks class at a cost of $99.  Motion carried.

 

FLOOD MITIGATION PROGRAM – UPDATE:

There is nothing new to report.

 

CODE OF ORDINANCES UPDATE:

 There is nothing new to report.

 

LANDLORD REGISTRATION ORDINANCE:

There is nothing new to report.

 

COMPREHENSIVE PLAN AND ZONING MAP:

Solicitor Roberts stated that the Hearing is scheduled for May 19, 2016.  The draft plan was sent out to all interested parties.  The Columbia county Planning Commission submitted some minor comments and they were forwarded to Michelle Brummer to be incorporated into the plan prior to the hearing.

 

HAZARDOUS WASTE PICK-UP AREA:

There is nothing new to report.

 

SMALL CELL TOWERS:

Solicitor Roberts mentioned that he has not gotten a draft from the attorney.      

 

BROUSE/SUSQUEHANNA VALLEY RV LAND DEVELOPMENT PLAN:

Solicitor Roberts stated that the plan has been revised and is in a form that the Planning Commission, Max Stoner, Township Engineer, and he have found acceptable and it would be appropriate for the Board to take action.  He then mentioned that there are waivers required and Mr. Stoner, the Planning Commission and he are in agreement that they are appropriate. 

It was stated that if the Board wished to take action to approve the plan, it would be approved with 6 (six) conditions.  Mr. Axtman is in agreement with the conditions. 

Ms. Woodward, Planning Commission Chair, asked Mr. Bauer if DEP periodically inspects the sewer and do they send the Township the report.

Mr. Bauer responded that they do inspections at their convenience and the Township does receive reports. 

Mr. Mullen asked Mr. Stoner about the MS4 requirements.  Mr. Stoner stated that this project meets the practices at this time. 

A MOTION was made by Mr. Mullen, seconded by Mr. Bennett to grant the waivers set forth hereinbelow pertaining to the Land Development Plan of Wayne C. Brouse, et ux., dated July 16, 2015 and last revised January 30, 2016:

  1. Waiver from the requirements of Section 303 of the SALDO for the submission of a preliminary plan.
  2. Waiver from the requirements of Sections 402.1 and 402.3 of the SALDO for concrete monuments.
  3. Waiver from the requirements of the SALDO pertaining to the scale of the Plan.

Motion was carried. 

 

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright to approve the Land Development Plan of Wayne C. Brouse, et ux., dated July 16, 2015 and last revised April 11, 2016, subject to the following conditions, all of which have been agreed to by Applicants:

  1. Submission of an improvements agreement in a form acceptable to the Township.
  2. Submission of a bond or other security in a form and amount acceptable to the Township.
  3. Submission of a Stormwater Maintenance Agreement in a form acceptable to the Township.
  4. All discarded debris along Montour Run, including, but not by way of limitation, old air conditioners and batteries shall be removed by Applicants to clean up the subject property.
  5. A deed combining Parcels 2, 3 and 4 of the Plan will be executed and recorded. 
  6. Payment of the Township’s review fees pertaining to the Plan.

 

LIGHT FOR TOWNSHIP FLAGPOLE:

Mr. Mullen mentioned that Terry Hoover has worked on the light this week and is almost finished.  Mr. Hoover is volunteering his time and is completing the work for the cost of the materials. 

 

EMILY DEWALD RETIREMENT-ACOUNTANT REPLACEMENT:

Mrs. Hampton stated that in order for her to submit the quarterly payroll tax Federal form, the current QuickBooks program will need to be upgraded to the Enhanced Payroll.   QuickBooks is offering a 20% discount for the upgrade and the cost would be approximately $450 this year.  The current cost is $509 per year.
A MOTION was made by Mr. Mullen, seconded by Ms. Ebright to purchase the QuickBooks Enhanced Payroll upgrade.  Motion carried.

 

SOBECK SUBDIVISION:

Solicitor Roberts Stated that the plan is in a position to be approved and He, Mr. Stoner and Ms. Woodward are satisfied.  There are 3(three) waivers that are required:

  1. A waiver pertaining to the scale of the Plan.
  2. A waiver pertaining to the driveway sight distance.
  3. A waiver pertaining to the driveway separation distance.

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright to grant the waivers requested by John C. Sobeck, et ux., in the letter from their agent, Matthew W. Laidacker, PLS, dated April 12, 2016, and a waiver from the requirements of Section 704(A)(1) of the Township’s SALDO pertaining to the scale of the Plan.  Motion carried.

 

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright, to approve the Subdivision Plan of John C. Sobeck, et ux., dated October 13, 2015, and last revised February 3, 2016.  Motion carried.

 

NEW BUSINESS:

AIR CONDITIONING UNIT AT TOWNSHIP SHED:

Mike Hinkle, Road Foreman, stated that the air conditioning unit that was recovered from the 2011 flood is currently being stored at the Township shed.  He would like the Supervisors’ approval to either sell the unit or scrap it for the metal.  There was much discussion on advertising it for sale.  It was decided to inquire by word of mouth at this time and proceed accordingly.

 

LAPTOP FOR SALE:

Mrs. Hampton stated that the Township received only one bid for the laptop.  The bid was from Austin DeValerio in the amount of $65.00.

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright to accept the bid of $65.00 from Austin DeValerio.  Motion carried.

 

ZONING OFFICER’S REPORT:

Tim Mauk, Zoning Officer, reported the following permits being issued;

            Samuel Swartzlander – Fence Permit

            Wayne R. Snyder – Garage Permit

            Stephen Pursel – Garage Permit

            Scott Sponenberg – Barn Addition

 A full report was submitted by Mr. Mauk.

Mr. Mauk reported that he spoke to DEP concerning the tire dumping.  They have contacted 3 local garages responsible for the dumping.  Two have committed to clean up and the other they think will commit.  The person that dumped the tires has been given a fine.  They commented that the tires should be cleaned up by the middle of the summer. 

 

CODE ENFORCEMENT OFFICER’S REPORT:

Mr. Mauk mentioned that he received a phone call from Gail Mullen and some concerned citizens about the Perry Avenue trailer court.  They would like to get a Coalition together to see if there is anything that can be done to help clean up the area.  There was much discussion on this matter.  Nothing was agreed upon at this time. 

 

REGIONAL CODES APPEALS BOARD:

Solicitor Roberts spoke to Steve Bielskie of Tri Co. COG and he said that they have an Appeals board for the construction side and the interior of the Property Maintenance Code, but not the exterior of the Property Maintenance Code.  The Township would need to have a Codes Appeal Board for the exterior part.  Mrs. Hampton is to contact L. Kashner to express interest in this matter.

 

MS4 STORM WATER REQUIREMENTS:

Mr. Mullen attended the meeting on April 5, 2016.  He mentioned that every municipality must have a plan to mitigate pollution in waterways.  He is looking into the requirements. 

Another meeting will be held on May 20, 2016 which Mr. Mauk will attend.

There was much discussion on this topic.

PUBLIC WORKS REPORT:

Mr. Mullen mentioned that former Road Crew Worker/Firefighter Gordon “Charlie” Brown passed away this past week.

 

HOLLOW ROAD CULVERT:

Nothing new to report.

 

CROSS ROAD; QUARRY DRIVE; TOWER DRIVE:

Mr. Mullen mentioned that Columbia County also received Liquid Fuels money and is currently accepting applications for grants.  He will be submitting grant applications for the following projects:

            $25,000 to fix Upper Tower Drive

            $10,000 to fix Lower Tower Drive

            $10,000 to fix the Bank along Tower Drive

            $25,000 to fix Cross Road

            $15,000 to fix Quarry Drive

He will also submit a grant petition to the Conservation District for work on Tower Drive.

 

A MOTION was made by Mr. Mullen, seconded by Mr. Bennett to submit the Grant Petitions for the above mentioned projects.  Motion carried.

 

 POLICE DEPARTMENT REPORT:

Chief Eckart has submitted the following written report of activities for the month of March, 2016:

Fines issued - $3,176.00 – Montour Township

$2926.00– Catawissa Township

38 Traffic Citations – Montour Township

53 Traffic Citations – Catawissa Township

0 Non-traffic Citations – Montour Township  

0 Non-traffic Citations – Catawissa Township

2 Criminal Arrests – Montour Township

1 Criminal Arrest – Catawissa Township

53 Incidents in Montour Township                       

32 Incidents in Catawissa Township

 

FIRE COMPANY REPORT:

Fire Chief Brian Fosse submitted a written report of Fire Company activities for the month of March, 2016.  

Chief Fosse asked the Supervisors to impose a burning ban in the Township due to lack of rain recently. 

A MOTION was made by Mr. Mullen, seconded by Ms. Ebright to impose a burning ban in the Township for 60 days, (June 14, 2016).  Motion carried. 

Mr. Mullen had a few announcements to make:

He mentioned that Columbia County has 3 (three) mobile library stops in Montour Township, Vreelands, WW Evans School and Morris Family Restaurant for anyone that would be interested.

He also suggested that if the Township has any important information to get out to the Township residents, perhaps we would put an informational flyer in with the tax bills that go out.

On a last note, he asked if anyone had recommendations for a roofer to look at the roof above the Fire Station and give us a recommendation and estimate for repairing the roof.  Mr. Hinkle mentioned that he thinks it just needs to be recoated. 

 

PUBLIC COMMENT PERIOD:

Ms. Woodward asked who cleaned the brush and weeds on the side of the Township building.  It was mentioned that the Township Road Crew did the work.  Ms. Woodward commented that it looks very good.

 

MEETING DATE:

Mr. Mullen reported that the Montour Township Board of Supervisors will hold their next Monthly Meeting on May 12, 2016, at 7:30 p.m.

 

There being no further business to discuss, the Meeting was adjourned at 9:30 p.m., on a MOTION of, Mr. Mullen seconded by Ms. Ebright.  Motion carried.

Respectfully Submitted,

Theresa M Hampton

Township Secretary

 

Danielle Berkes

Township Clerk