Articles

January 5, 2015 - Reorginazation Meeting

 

The Pledge of Allegiance was recited and a Moment of Silence was observed.

TEMPORARY CHAIRMAN:
On a MOTION of Mr. Powers , and seconded by Ms. Ebright , Mr. Mullen was                     appointed Temporary Chairman.  Motion carried.

REORGANIZATIONAL MEETING:
The 2015 Reorganizational Meeting of the Board of Supervisors of Montour Township was called to order on January 5, 2015, at 4:00 p.m., by Mr. Mullen.                          

CHAIRMAN:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Mr. Powers was appointed Chairman.  Motion carried.

VICE-CHAIRMAN:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen was appointed Vice-Chairman.  Motion carried.

TREASURER:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Ms. Ebright was appointed Treasurer.  Motion carried.

ROAD MASTER:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen was appointed Road Master.  Motion carried.
Mr. Powers commended Joe Mullen as Road Master and Lori Ebright as Treasurer for the fine job they have done.

SECRETARY:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Joelene Sponenberg was appointed Secretary.  Motion carried.

COLUMBIA COUNTY SANITARY ADMINISTRATIVE COMMITTEE:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen  was appointed Montour Township Primary Representative to the Columbia County Sanitary Administrative Committee.  Motion carried.
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Mr. Powers  was appointed Montour Township’s Alternate Representative to the Columbia County Sanitary Administrative Committee.  Motion carried.

FEMA MITIGATION OFFICERS:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Terry Hoover and Sharon Ferry were appointed Mitigation Officers for FEMA.  Motion carried.

POLICE SUPERVISOR:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Mr. Powers was appointed Police Supervisor.  Motion carried.

CHIEF ADMINISTRATIVE OFFICER – POLICE PENSION FUND:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright , Mr. Powers  was appointed Chief Administrative Officer of the Police Pension Fund per Act 205.  Motion carried.

PSATS CONVENTION:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen was appointed Montour Township’s Voting Delegate to the PSATS Convention.  Motion carried.                                

PLANNING & ZONING COORDINATOR:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Ms. Ebright was appointed Planning and Zoning Coordinator.  Motion carried.

TOWNSHIP CLERK:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Theresa Hampton was appointed Township Clerk.  Motion carried.
Mr. Powers commended Theresa for a good job as Township Clerk.

PLANNING COMMISSION CLERK:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Carolyn Patacconi was appointed Planning Commission Clerk.  Motion carried.

POLICE CHIEF:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright , Terry Eckart was appointed Police Chief.  Motion carried.

FULL TIME POLICE OFFICERS:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Jimmie Hill, Tyler Soboleski and Ryan Travelpiece were appointed full-time Police Officers.  Motion carried.

PART TIME POLICE OFFICERS:
On a MOTION of Mr. Powers , and  seconded by Mr. Mullen,  Tracy Francioni, Dan Kilgus and John Stoker  were appointed part-time Police Officers.  Motion carried.

SOLICITOR:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright , Attorney Richard J. Roberts was appointed Solicitor.  Motion carried.
Mr. Powers commended Solicitor Roberts for the fine job he did for the Township on all issues in 2014.

ENGINEER:
On a MOTION of Mr. Mullen, and seconded by Mr. Powers, Glace Associates was appointed Primary Engineer for the Township Supervisors.  Motion carried.

PLANNING CONSULTANT:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Jerry S. Walls, AICP, was appointed Planning Consultant.  Motion carried.

CERTIFIED PUBLIC ACCOUNTANT:
On a MOTION of Ms. Ebright, and seconded by Mr. Powers, Herring, Roll & Solomon, CPA, was appointed Certified Public Accountant.  Motion carried.

SURVEYORS:
On a MOTION of Mr. Mullen ,  and seconded by Mr. Powers ,  Ted L. Oman, PLS., was appointed Primary Surveyor and David Drumheller, PLS, was appointed Secondary Surveyor.  Motion carried.

QUICKBOOKS CONSULTANT:
On a MOTION of Ms. Ebright,   and seconded by Mr. Powers, Emily DeWald, was appointed Consultant for QuickBooks and Payroll Tax Returns.  Motion carried.

TOWNSHIP AUDITORS:
On a MOTION of Ms. Ebright, and seconded by Mr. Powers, Anthony Defrancesco, Monica Johnson and Richard May were appointed Township Auditors.  Motion carried.

ZONING OFFICER:
On a MOTION of Ms. Ebright, and seconded by Mr. Powers, Timothy Mauk was appointed Zoning Officer.  Motion carried.

CODE ENFORCEMENT OFFICER:
No one was appointed at this time.

CODE ENFORCEMENT SUPERVISOR:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Ms. Ebright was appointed Supervisor for the Code Enforcement Officer.  Motion carried.

COLUMBIA COUNTY COG REPRESENTATIVES:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen was appointed Representative to the Columbia County COG for Building Code adoption.  Motion carried.
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Mr. Powers was appointed as Alternate Representative to the Columbia County COG for Building Code adoption.  Motion carried.

TRI-COUNTY COG REPRESENTATIVE:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Mr.  Powers was appointed as the Township’s Representative to the Tri-County COG.  Motion carried.

TOWNSHIP REPRESENTATIVE AT SEDA-COG MEETINGS:
On a MOTION of Ms. Ebright, and seconded by Mr. Mullen,  Mr. Powers was appointed as the Township’s Representative at SEDA-COG Meetings.  Motion carried.                   

PA ONE CALL SYSTEM, INC. REPRESENTATIVE:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright, Michael Hinkle was appointed the Company Representative for PA One Call System, Inc.  Motion carried.

SEWAGE ENFORCEMENT:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Columbia County Sanitary Committee was retained for Sewage Enforcement, per the existing Agreement.  Motion carried.

EMERGENCY MANAGEMENT OFFICER:
No one was appointed at this time.

ASSISTANT EMERGENCY MANAGEMENT OFFICER:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Terry Eckart was appointed Assistant Emergency Management Officer.  Motion carried.
Mr. Powers commended Terry for completing the numerous FEMA reports.

ROAD FOREMEN:
On a MOTION of Mr. Mullen, and seconded by Ms. Ebright , Michael Hinkle was appointed Road Foreman.  Motion carried.

TOWNSHIP PUBLIC WORKS WORKERS:
On a MOTION of Mr. Mullen , and seconded by Mr. Powers , Leonard Crossley, Kevin Sponenberg, Joshua Shuman and Crystal Stoker, were appointed Township Public Works Workers.  Motion carried.
                    
VACANCY BOARD CHAIRMAN:
On a MOTION of Mr. Mullen, and seconded by Mr. Powers, Timothy Mauk was appointed Vacancy Board Chairman.  Motion carried.

PLANNING COMMISSION:

Present Planning Commission Members being:
    Forrest Bennett            -present term ending December 31, 2014
    Linda Woodward            -present term ending December 31, 2015
    Robert Webber            -present term ending December 31, 2015
    C. Cleveland Hummel        -present term ending December 31, 2016
    Tracy Smith May         -present term ending December 31, 2017

On a MOTION of Mr. Powers , and seconded by Mr. Mullen , Forrest Bennett was re-appointed to the Planning Commission for a four (4) year term ending December 31, 2018.  Motion carried.
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, the terms for  Linda Woodward, Robert Webber, C. Cleveland Hummel and Tracy Smith May were continued.  Motion carried.
                        
ZONING HEARING BOARD:

Present Zoning Hearing Board Members being:

    Richard Vanderpool    -present term ending December 31, 2015
    Matthew Mills        -present term ending December 31, 2016
    Gretchen Mills        -present term ending December 31, 2017
    Amanda Lee            -present term ending December 31, 2018
    George Welliver        -present term ending December 31, 2018

On a MOTION of Mr. Powers , seconded by Ms. Ebright , the terms for Richard Vanderpool, Mathew Mills, Gretchen Mills, Amanda Lee and George Welliver were continued.  Motion carried.

TAX  COLLECTOR:
On a Motion of Mr. Powers,  and seconded by Mr. Mullen, the Columbia County Tax Collection Committee was appointed as Tax Collector for Earned Income, Local Services Tax (formerly Emergency and Municipal Services Tax), and Delinquent Per Capita Taxes per the existing Agreement.  Motion carried.

COLUMBIA COUNTY TAX COLLECTION COMMITTEE REPRESENTATIVE:
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Ms. Ebright was appointed representative to the Columbia County Tax Committee.  Motion carried.

MEETING DATES:
On a MOTION of Mr. Powers , and seconded by Mr. Mullen, the Regular Meeting dates for the Board of Supervisors were set for January 15, 2015, and the second Thursday of each month thereafter at 7:30 p.m., at the Municipal Building in Rupert.  Work Sessions will be held at 7:00 p.m., prior to the Regular Meeting.  Motion carried.
                        
DISBURSEMENTS:
On a MOTION of Mr. Powers , and seconded by Mr. Mullen , Township funds will not be disbursed before the disbursement is approved at a general Meeting of the Board of Supervisors.  However, minor disbursements not exceeding $150.00 each and a total of $300.00 per month may be made from the Petty Cash Fund.  Also, pre-authorization of payment of the monthly bills for Sunoco, United Water PA, utility bills, monthly payments due to Garey Bittenbender, monthly payments due to John Bauer and monthly lease payments is approved for disbursements between regular monthly meetings, as previously authorized in a Motion passed on August 8, 2013.  Payroll checks are approved for payment when the regular Monthly Meeting is post-poned or cancelled, or in the event of not having a quorum, as previously authorized in a Motion passed on June 28, 2007.  Motion carried.         

DEBIT CARD:
On a MOTION of Mr. Powers , and seconded by Ms. Ebright , the following Township employees  were authorized to use the debit cards:  Terry Eckart, Joelene Sponenberg, Theresa Hampton, Michael Hinkle and Lori Ebright,  for purchases such as emergencies, computer updates, internet purchases and purchases from businesses that do not issue credit (example: WalMart).  A monthly limit of $1,000.00 for each card, and a monthly limit of $5,000.00 for the entire account was approved.  Motion carried.

COMPENSATION:

A MOTION of Mr. Mullen, and seconded by Mr. Powers, Hourly Compensation was set as follows:
        Township Public Works Workers-------------------------------$13.00
        Road Foreman------------------------------------------------$15.00
        Zoning Officer----------------------------------------------$12.75
        Secretary---------------------------------------------------$16.00
        Township Clerk----------------------------------------------$14.00
        Planning Commission Clerk-----------------------------------$13.00
        Code Enforcement Officer------------------------------------$12.50

Motion carried.

On a MOTION of Mr. Powers , seconded by Mr. Mullen, the Board approved the Township Planning Commission Members to be compensated Twenty-Five Dollars ($25.00) per regular monthly meeting attended.  Motion carried.
On a MOTION of Mr. Powers, and seconded by Ms. Ebright,  the Board approved life insurance policies in the amount of $50,000.00 each for Terry Eckart, Jimmie Hill, Tyler Soboleski and Ryan Travelpiece,  and life insurance policies in the amount of $10,000.00 for each part-time employee who works a minimum of 500 hours in the prior year.  Motion carried.
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, the salary for Police Chief Terry Eckart was set at Fifty-Seven Thousand Five Hundred Sixty  Dollars ($57,560.00) for the year 2015.  
On a MOTION of Mr. Mullen, and seconded by Mr. Powers, the salary for Officer Jimmie Hill was set at Thirty-Seven Thousand Four Hundred Forty ($37,440.00) Dollars for the year 2015.  Motion carried.  
On a MOTION of Ms. Ebright, and seconded by Mr. Powers, the salary  for Officer Tyler Soboleski was set at Thirty-Three Thousand Two Hundred Eighty ($33,280.00) Dollars for the year 2015.  Motion carried.
On a MOTION of Mr. Mullen, and seconded by Mr. Powers, the salary for Officer Ryan Travelpiece was set at for Thirty Three Thousand Two Hundred Eighty ($33,280.00) Dollars the year 2015.  Motion carried.
The Employment Contracts for Police Chief Terry Eckart and Officers Jimmie Hill, Tyler Soboleski and Ryan Travelpiece will be addressed at the January 2015 Regular Meeting of the Board of Supervisors.
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Compensation was set for David Drumheller, Surveyor, at $29.00 per hour.  Motion carried.
On MOTION of Mr. Powers, and seconded by Mr. Mullen, Compensation was set for Ted L. Oman, Surveyor, at $29.00 per hour.  Motion carried.
On a MOTION of Mr. Powers , and seconded by Mr. Mullen , Compensation and hourly rate were set for the Primary Engineer per contract of Glace Associates, dated January 15, 2003.  Motion carried.
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Compensation was set for Herring, Roll & Solomon, Certified Public Accountants, per letter dated  August 12, 2014.  Motion carried.
The Contract for Professional Planning Services for 2015 with Jerry S. Walls, AICP, will be addressed at the January 2015 Regular Meeting of the Board of Supervisors.
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Compensation was set for the Solicitor at $3,000.00 per year retainer and $90.00 per hour.  Motion carried.

On a MOTION of Mr. Powers, seconded by Mr. Mullen, Compensation was set for the Zoning Hearing Board (Municipalities Planning Code Sect. 907):
    Members-----------------------------------------------$50.00 per case
    Secretary---------------------------------------------$100.00 per case

Motion carried.

On a MOTION of Mr. Powers, seconded by Ms. Ebright, Supervisor Approved Travel was set at an amount not to exceed the IRS allowable rate for all employees, including, but not limited to Secretary, Clerk, Township Public Works Workers and Zoning Officer.  The rate for 2015 is fifty-seven and one-half (57.5) cents.  Motion carried.

COMPENSATION FOR PART-TIME POLICE OFFICERS:
On a MOTION of Mr. Powers , and seconded by Ms. Ebright, Compensation in the amount of Fourteen ($14.00) Dollars per hour was set for all part-time police officers for 2015.  Motion carried.

RECOMMENDED COMPENSATION:

On a MOTION of Mr. Powers, and seconded by Mr. Mullen, Compensation was recommended to the Board of Auditors as follow:

    Road Master-----------------------------------------------$14.00 per hour
    Treasurer---------------------------------------------------$14.00 per hour
    Supervisor Travel-----------------------------------------IRS allowable rate
    Supervisors acting as Clerks and/or Laborers------$14.00 per hour

Motion carried.
                        
RECOMMENDED BONDING:

On a MOTION of Mr. Powers, seconded by Mr. Mullen, Bonding was recommended to the Board of Auditors as follows:

    Treasurer-----------------------------------------------$100,000.00
    Supervisors---------------------------------------------$100,000.00
    Secretary-----------------------------------------------$100,000.00
    Township Clerk---------------------------------------$100,000.00

Motion carried.

*****RESOLUTION:  DEPOSITORIES FOR TOWNSHIP FUNDS******

On a MOTION of Mr. Powers, seconded by Mr. Mullen, the following Resolution was adopted:  “Be it resolved that the following banks, currently or previously known as, First Columbia Bank & Trust Company, PNC Bank, M & T Bank, and FNB Bank, N.A., are hereby approved as Depositories for the Township Funds”.  Motion carried.
                        
ACTIONS OF THE BOARD:
On a MOTION of Mr. Powers, seconded by Ms. Ebright, all actions taken by the Board of Supervisors at this Meeting are for the year of 2015 ONLY unless specifically indicated otherwise.  Motion carried.

FIRE COMPANY OFFICERS AND FIRE POLICE:
No action was taken on this matter.

FLOOD COMMITTEE:
A MOTION was made by Mr. Powers, and seconded by Mr. Mullen, to appoint the Township Flood Mitigation Committee consisting of members Terry Hoover, Terry Eckart, Joseph Mullen, Gerald Powers and Lori Ebright.  Motion carried.

AG SECURITY ADVISORY COMMITTEE:
On a MOTION of Mr. Powers, and seconded by Ms. Ebright, Mr. Mullen was appointed as Chairman of the AG Security Advisory Committee.  Motion carried.
On a MOTION of Mr. Powers, and seconded by Mr. Mullen, the terms of the AG Security Advisory Committee Members Cindy Cleaver, David Cotner, Shirley O’Neil and Larry Sponenberg were continued.  Motion carried.

APPOINTMENT OF OPEN RECORDS OFFICER (RIGHT TO KNOW):
On a MOTION of Mr. Mullen, seconded by Ms. Ebright, Mr. Powers was appointed Open Records Officer (also known as Right to Know Officer).
Motion carried.

There being no further business, on a MOTION of Mr. Powers, seconded by Mr. Mullen, the Meeting was adjourned at 5:55 p.m.  Motion carried.                                             


Respectfully Submitted,

Joelene C. Sponenberg
Township Secretary

Theresa M. Hampton
Township Clerk